Designing data collection tools for psychiatric research: a practical guide for postgraduate psychiatry trainees

Darshankumar K. Dharaiya

doi:10.18203/2394-6040.ijcmph20263233

Authors

Darshankumar K. Dharaiya Department of psychiatry, Gujarat Institute of Mental Health, Hospital for Mental Health, Ahmedabad, Gujarat, India

DOI:

https://doi.org/10.18203/2394-6040.ijcmph20263233

Keywords:

Survey, Data collection, Data collection tool, Validity, Reliability, Research ethics

Abstract

Data collection tools are used to document information gathered from participants or clinical records. Their structure and content vary depending on the study type, instruments used, and variables of interest. A poorly designed tool introduces systematic errors that no statistical method can correct. Since data collection is an irreversible step, and the quality of all downstream analyses depends on what is collected and how it is documented, careful attention to tool design is essential. This guide provides a structured, practically oriented framework for designing paper-based data collection tools in psychiatric research, covering study type, format, language, ordering, coding, and data entry compatibility.

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